Material Requisition Form
A Material Requisition Form, often simply called a requisition form, is a document used within a company to formally request the purchase of specific goods, materials, or services. This form is typically used as part of a business’s internal control system to ensure that purchases are authorized, necessary, and within the company’s budget.
The Material Requisition Form usually contains the following information:
- Date of the request
- The name and department of the person making the request
- A description of the items being requested (type of material, quantity, unit of measurement, etc.)
- The reason or purpose for the requested items
- The desired delivery date
- The cost of the items, if known
- Approval signature, usually from a supervisor or manager
Once a Material Requisition Form is completed and approved, it’s typically forwarded to the company’s purchasing department, which will then initiate the purchase order process with the supplier.
Using a Material Requisition Form can help companies maintain control over their purchases, prevent unauthorized spending, and ensure that purchases align with the company’s objectives and budget. It can also help in tracking expenses and inventory levels.
Example of a Material Requisition Form
Say you’re an engineer in a manufacturing company that specializes in making home appliances. You’re working on a project that requires additional steel plates that aren’t currently in stock in the company’s inventory.
You would then fill out a Material Requisition Form, which might look something like this:
- Date: July 19, 2023
- Requested By: Your Name, Engineering Department
- Item Description: Steel Plates
- Quantity: 100
- Unit of Measure: Pieces
- Purpose: For use in manufacturing new line of appliances
- Desired Delivery Date: August 1, 2023
- Estimated Cost: $2000 (if known)
You’d then submit this form to your supervisor or manager for approval. If approved, the form would be sent to the purchasing department to initiate the order from the steel supplier.
This formalized process ensures that all material requests are properly tracked and authorized, providing a mechanism for effective budget control and inventory management. It’s a basic yet important part of managing a company’s resources efficiently.