A cash voucher is a document that serves as proof of a cash transaction. It is typically used in accounting and bookkeeping to record and validate cash payments made for various expenses, such as office supplies, utility bills, or other miscellaneous expenses. The cash voucher helps maintain accurate records of cash transactions and ensures transparency and accountability in the organization’s financial management.
A cash voucher generally includes the following information:
- Voucher number or unique identifier
- Date of the transaction
- Name of the payee (the person or entity receiving the cash)
- Description of the expense or purpose of the payment
- Amount of cash paid
- Signature or authorization of the person responsible for the payment
- Any additional supporting documents, such as receipts or invoices, attached to the voucher
Cash vouchers are essential for tracking and auditing purposes, as they provide a paper trail of cash transactions that can be verified and reconciled at a later time.
Example of a Cash Voucher
Suppose you run a small business, and you need to purchase office supplies worth $150. To record this transaction, you would create a cash voucher with the following information:
Voucher Number: 001
Payee: Office Supplies
Store Description: Purchase of office supplies (pens, paper, etc.)
Authorized by: [Your Name or the person responsible for approving the transaction]
Once you’ve filled out the cash voucher, you’d attach the receipt from the office supplies store to the voucher as a supporting document. This cash voucher will then be filed and kept as a record of the transaction, allowing you to track your business’s cash expenses and maintain accurate financial records.